Club Funding
Affiliated Club Funding is meant to support Engineering Society affiliated clubs with their annual, day-to-day operations. This funding avenue is specifically meant to support operating costs.
Consult the Finance Policy §14 for full details. If there is a discrepancy between the contents of this website and the Finance Policy, the Finance Policy prevails.
Is this funding avenue appropriate for me?
If you are an:
- EngSoc Affiliated Trial Status club, or an
- EngSoc Affiliated Full Status club that is not a levy group;
You may apply to receive support for operating expenses from the Engineering Society. The following student groups are NOT eligible for CPSIF funding from EngSoc:
- Discipline clubs
- Levy groups
- Student groups NOT affiliated with EngSoc
This funding avenue materializes in two forms:
- CPSIF, which occurs in the fall term; NOTE: being a levy group, discipline club, or project directorship does not preclude groups from applying to CPSIF, but it does mean EngSoc will automatically allocate 0 to said organization.
- Winter Club Funding, which may be opened at the discretion of the Vice-President Finance.
Funds may only be used for operating expenses and may not be used to purchase alcohol or intoxicating drugs (including cannabis and psilocybin).
Trial status clubs may only receive $200 per year across all funding sources.
How should I apply?
For CPSIF, apply via the Faculty of Applied Science and Engineering’s CPSIF portal. Email blasts are sent out by the Faculty in August and September reminding students and clubs to apply. Applications are generally due late September/early October. In order to qualify, your club must meet any CPSIF-specific requirements including submitting impact reports on time.
For winter club funding, emails will be sent out to all qualifying affiliated clubs with the application template and submission form. Applications are generally open late January and due early February.
In both cases, your application must include:
- The club’s mission and how it benefits the Skule™ community;
- All projected sources of income and expenses;
- Quotes or evidence for each budgeted expense;
- An explanation of the purpose of each line item.
How are applications reviewed?
The Finance Committee evaluates applications based on:
- Technical and/or professional value to the community;
- Community-building value;
- Inclusivity of events;
- The club’s ability to carry out the proposed activities;
- Demonstrated effort to compare alternatives and obtain best value;
- Good budgeting practices, including a contingency;
- Reasonableness of the requested amount relative to club activities.
Other criteria may be considered at the Finance Committee’s discretion.
For winter club funding specifically, allocations may be prioritized towards clubs which did not benefit from CPSIF funding in the same year.
After you apply:
- Applications are reviewed by the Finance Committee when they hold their meeting in October or February. Finance Committee meeting details are sent to all students 72 hours in advance of the meeting.
- Finance Committee decisions are approved at the Engineering Society Board of Directors meeting in the same month.
- If the funding is approved at the Board meeting, you may claim your expenses via cheque requisition.
For CPSIF, approvals will be sent out by the office of the Vice-Dean Undergraduate late October.
For Winter Club Funding, approvals will be made in the same month that applications are made.
What happens after my funding is approved?
Once funding is approved, please submit a cheque requisition to claim any expenses. Visit Cheque Requisitions for more information.
