Special Projects Funding

Special Projects Funding is intended for non-operating expenses for initiatives that enhance a club’s ability to benefit the Skule™ community or for new events that benefit the Skule™ community.

Consult the Finance Policy §12 for full details. If there is a discrepancy between the contents of this website and the Finance Policy, the Finance Policy prevails.

Is this funding avenue appropriate for me?

If you are seeking funds for a one-time, long-lasting project, then special projects funding is for you. You may apply if you are a/an:

• EngSoc Project Directorships and Associated Entities;
• EngSoc Affiliated Trial Status Club;
• EngSoc Affiliated Full Status Club (that is not a Levy Group).

The following groups are not eligible:

• Levy Groups;
• Non-EngSoc Affiliated Entities;
• Discipline Clubs.

Purchases that are typically eligible for Special Projects Funding are:

• Tools, equipment, or instruments (e.g. a drill press for use in club projects)
• Hosting a non-annual conference
• New ideas that are not a part of the typical EngSoc budget (e.g. Skule Kup in its first year)

Some examples of past Special Projects are:

• First Year Integration Conference 2024;
• Skule Cultural Day;
• the Skule Kup revival;
• Soldering irons, balances, and machining equipment for design teams.

Funds may not be used for operating expenses, alcohol, intoxicating drugs (including cannabis and psilocybin), gift cards, or stationery.

Trial status clubs may only receive $200 per year across all funding sources.

Application Process

Applications are open every month except the months of May, December, and April.

Application Template Application Form

Your application must include:

• Details of the scope of the project and how it will benefit the Skule™ community;
• A project plan and timeline;
• All projected sources of income and expenses;
• Quotes or primary-source evidence for each budgeted expense;
• An explanation of the purpose of each line item.

Please ensure you submit your application through the application form with the subject: (Name of Organization/Project)_Special Projects Funding

The application will be discussed during the monthly Finance Committee meeting to reach a recommendation. Once the recommendation is approved by the Board, the finance secretary will let you know if your project has been approved or rejected.

How are applications reviewed?

Total Funding Available for 2T5-2T6: $50,000

The Finance Committee evaluates applications based on:

• Impact on the Skule™ community;
• The applicant’s ability to successfully carry out the project;
• Demonstrated effort to compare alternatives and obtain best value;
• Good budgeting practices, including a contingency.

Only one-time expenditures that will not recur in the same or similar form over the recipient’s lifetime are eligible.

After you apply:

1. Applications are reviewed by the Finance Committee when they hold their meeting in the same month. Finance Committee meeting details are sent to all students 72 hours in advance of the meeting.
2. Finance Committee decisions are approved at the Engineering Society Board of Directors meeting in the same month.
3. If the funding is approved at the Board meeting, you may claim your expenses via cheque requisition. Approvals will be made in the same month that applications are made.

What happens after my funding is approved?

Once the application is approved, please submit a cheque requisition to claim any expenses. Visit Cheque Requisitions for more information. Funds must be spent on the items listed in your approved application, with only non-substantive changes to price and quality. Significant changes should be communicated to the Vice-President Finance.

Contact

If you have any questions about Special Projects funding, please contact the VP Finance at vpfinance@skule.ca.